Your notes system only helps when you trust it. If capture is easy but cleanup never happens, search quality decays quickly.
A compact weekly audit
Schedule one 30-minute block each week. Start by opening your inbox, recent notes, and active project documents.
- Archive or delete anything with no future value.
- Merge duplicates and normalize naming.
- Add missing tags, owners, or next-action fields.
- Promote one high-value note into a reusable template.
The goal is not perfection. It is keeping your system predictable, fast, and safe to rely on.